Privacy and You!

[Before you start you will need to know:]

So you have built your first web site but have you made a privacy policy? Its important that you write a policy both in Europe and the US you can leave your self up for either Fines and or being taken to court by individuals if you do not have a policy in place. But don't worry because I have done the hard work for you!

Before you start you will need to know:
Does your site use cookies?
Does your site use third party javascript (Google analytics/visitor counters etc)
Do you pass any information to any other company?
Do you accept payments through the site?
Do you use a third party payment system that takes users off site (paypal etc)?
Do you host your own server?

Once you have that your good to go, Our policy is divided into sections the first and last sections are compulsory the middle sections are only required if you answered yes to the above. oh and replace the bold with the correct words

Webdigity Privacy sample policy
-------Section 1 ---------
Introduction
This site is governed by all the rules and regulation of the country of The Country of Business and is hosted in Country server is hosted. The site is owned and maintained by Company or Individual name and any enquires regarding privacy should in the first instance be directed to Email Address.
Please note we hold all data for the minimum period of time prescribed by law for our country of origin any personal data that is held in a public facing part of the site can be removed if request in writing is made to the address below, please note a small administration charge may be applied.

Tracking of data
This site tracks data in accordance with laws of of Country server is hosted this site collects logs which include IP address but does not collect personally identifiable data from visitors, the server logs are used to track problems within the site however the information is made available to police and other authorities in the country of Country server is hosted as dictated by local laws.

------Section 2 Optional-------
Cookies & Sessions - For tracking
The site uses cookies and sessions for tracking identifiable data about a machine this can include browser type amongst other information, however only personal identifiable information that you give can be placed in the cookie, the cookie resides in the machine that visited the site for a period of time. The following Cookies are used on the site
List cookies

------Section 3 optional--------
3rd Party information
While we do not sell information to third parties, we do pass information on to other parties to provide a richer experience the following third parties have access to some or all of our data.
List third parties + Reason use
Example - Google Analytics cookies, Google analytics is our primary web statistics software no identifiable data is sent to Google analytics but rough geographic locations are included where available.

-------Section 4 Payments-----
Payment Systems
Our payment system are handled in a secure manner using SSL and all payments are made through our merchant provider Merchant provider The payments are handled on/off site.
-------On site------
On site payments are done is a secure area This area has been verified through the following provider XXXX and any data collected there will be stored securely the following identifiable data is collected from you at the time of purchase:
List data
Example - Name & Address, Credit card numbers etc
After a transaction is completed we Store your credit card details to make future purchases easier/never store your credit card details to prevent misuse
-----Off site------
All payments are handled by our third party merchant provider at the following address URL you can get in touch with them via [/b]Email address[/b] The following information is kept on our site:
List details
Example - Name, delivery address
If you have any concerns please get in touch with us regarding orders via the phone XXXXXXXXX

------Section 5 optional-----
Server Hosting details
As the owners of the server for this ste we are legally obliged to retain information regarding traffic entering and leaving the site in relation to the laws governing the use of computers in the country of origin.

---------Section 6 Compulsory---
Disputes
If you require information or believe an error has been made within this document you should in the first instance contact Email or via a letter to
Address
If you feel the matter has not be dealt with correctly you can contact the following organisations XXXXX & XXXXX
We take your privacy seriously and do not sell or use your data in a way that could be considered inappropriate both morally and in the eyes of the governing laws.

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Wow that's a great piece of information! Thanks for posting this

Should I copy/paste it to this site? I've just realized that webdigity has no privacy policy.....

[Free WordPress Themes]

Thanks Tim, I think we need to follow this guideline with all of our websites...

I remember that I did some investigations for privacy / disclaimer here in the Netherlands and I talked to some of the people from bigger ISP's. The problem is that here is almost no regulation for internet privacy on regular websites.

Most of the website owners didn't know the difference between disclaimer and internet privacy statement. ... and there was a seminar about this Item given by the chamber of commerce, the result was that the event was canceled because of a lack joining people

Not sure about the rest of Europe but the UK has started enforcing the EU legislation on data privacy, other countries probably are as well, so it is a legal  requirement (in most of europe) to have an identifiable privacy policy, which provides a method for disputes, and its a good idea to avoid conflicts.

[Free WordPress Themes]

Not sure about the rest of Europe but the UK has started enforcing the EU legislation on data privacy, other countries probably are as well, so it is a legal  requirement (in most of europe) to have an identifiable privacy policy, which provides a method for disputes, and its a good idea to avoid conflicts.

you're absolutely right (and I don't like to run after the facts)

Thanks for the privacy policy. I think I got it right, but can you review it?

Thanks,
Natnan P.

required by law? I guess I have some sites that need to be updated...

At least I'm past this hurdle...

* WhiteEagle wipes sweat off his forehead...wondering what would have happened had he never come across this site...

Once again, I have to figure this out, and how it applies to my business's site.

* WhiteEagle hopes he does a good job...

Done! The results are at http://joffeepublish.com/privacy.html . Take a look, and tell me if I did a good job, please.

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Done! The results are at http://joffeepublish.com/privacy.html . Take a look, and tell me if I did a good job, please.

Looks very professional. Good work

Thanks Nikolas! Glad I managed to figure this one out!

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Tim again thanks for sharing this howto.

I placed the suiteable infromation for my new project here:

http://www.remote-screenshots.com/privacy.php

I have a questions about two things:

the next part is a gallery of screenshots or a kind of directory, using this form the user has to enter much more information, f.e. the e-mail address. Do I need additional information?

what about the information is collected by Adsense? do I need to mention that?

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I think the section #3 of Tim's tutorial can be used for adsense too as it is a third party module.

[Free WordPress Themes]

I think the section #3 of Tim's tutorial can be used for adsense too as it is a third party module.

yes thats what I thought, but on the other site only google can access this information...

Adsense should be included as a third party, in this case the third party is Google who tracks click through to advertisements placed on the site, this click through rate is shared by the site and in some cases limited third party advertisers however no individual click through are recorded and any enquires should be directed to Google TOS documents.

[Free WordPress Themes]

Adsense should be included as a third party, in this case the third party is Google who tracks click through to advertisements placed on the site, this click through rate is shared by the site and in some cases limited third party advertisers however no individual click through are recorded and any enquires should be directed to Google TOS documents.

Ok sounds good, what about the question about data entered by the user during the submission process?

Once again thanks!

[TopMediaWeb.com - Games, Videos, Pictures , Bands and More!]

Thanks mate

Wow!
I have a Privacy page, but as I see its not good enough!
Thanks for this info. Ive got work to do.

Take care,

[Guest]

[37.736]

Yahoo crawler, Googlebot, Msnbot, Nikolas